MINUTES OF THE MEETING OF FOWLMERE PARISH COUNCIL

HELD AT SCHOOL ROOM, UNITED REFORMED CHURCH

ON TUESDAY, 17 OCTOBER 2006 AT 7.30 PM

PRESENT: Cllr B Hawkins (In the Chair)

Cllr D Woods

Cllr D Roberts

Cllr P Flynn

Cllr W Kohler

Mrs J Fletcher (Clerk)

IN ATTENDANCE: Cllr T Stone

 

1.

APOLOGIES – Apologies were received from Cllrs M Bates, A Lucas and P Mullock

Actions

2.

MINUTES OF MEETING OF 19 SEPTEMBER 2006

 
 

The minutes were agreed and signed as a true record.

 

3.

MATTERS ARISING

 
 

Rectory Lane

Cllr Roberts advised that the problems with this development continue. SCDC legal officers have contacted the planning and enforcement officers who advised Cllr Roberts that enforcement action for non-activity is to be taken against the Developer.

Retrospective planning applications have been submitted for the car shelters and garden stores at Holly Cottage and Oak Cottage.

The Parish Council maintenance funds, payable by the Developer under the 106 Agreement, are still awaited.

Hedge in Rectory Lane

Rev. Strong telephoned the Clerk and advised that maintenance of the hedge in question, although on church land, is the responsibility of the diocese. The Parish Council letter requesting the hedge to be trimmed has been forwarded to the diocese for action.

Ryecroft Lane Grass

Cllr Woods contacted Hardy Landscapes who have agreed to cut this area of grass.

Bush Shelter Bin

Cllr Roberts advised that SCDC has agreed to empty another bus shelter bin. The Parish Council has to purchase a bin with a disposable bag inside and arrange for installation: there is no charge at present for emptying.

The Swan

Letter has been sent to SCDC requesting the building be put on the ‘At Risk’ register. A reply is awaited.

Village Historian

Cllr Hawkins has received one price from a local printer and will seek a further price for comparison. This item will be carried to the November agenda.

Cllr Bates is still to source funding.

Interment position – This matter has been amicably concluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

Cllr Bates

4.

DUXFORD COMMUNITY RELATIONS

 
 

Representatives from Duxford were unable to attend and will contact the Parish Council at a later date.

 

5.

There were no declarations of interest in any following items.

 

6.

COUNTY COUNCIL AFFAIRS

 

 

 

A 505

This is of only marginal importance to Fowlmere but at a CALC liaison committee meeting I attended last Monday a map was produced showing where the expected road congestion points are expected to be in 2021. The A505 between junction 10 and the Sawston Roundabout was one. There is no money available to do anything about this at present and it seems to be very much a problem for the future. Some road improvements can be achieved by using government money through Growth Area Financing. That works fine for new towns such as Northstowe but not for the A505, where the problem is principally generated in other counties. I shall be trying to move the A505 up the county's agenda.

Highways Cleaning

Roadside cleaning in South Cambridgeshire is becoming dreadful. I have discovered that from 1991, under The Environmental Protection Act, the District Council had a regular service for mechanical road sweeping. All road channels were swept four times a year. This was initially reduced to cover kerbed roads only and now there is no regular frequency.

The result is that silt and rubbish is washed into gullies, causing blockages and potential flooding. In addition build-up of roadside silt allows weeds to grow, which the County Council finds it difficult to eliminate because permitted weed killers are of inadequate strength to do the job properly. Eventually the weeds damage road surfaces. I am going on the warpath.

Traffic Schemes

In plans just revealed to the public, the County Council has announced it is freezing the budget for all minor Traffic Regulation Orders which includes putting in place new disabled parking bays and changing parking bays and yellow lines.

The County has hit financial problems because of large overspends in many of its budgets, and so has drawn up plans to save millions of pounds. It has so far not been prepared to share the details of these cuts with the public. One of the problems is that the council works with reserves of only £5 million on an annual budget of some £500 million, so any error can cause grave repercussions.

The implications for the Fowlmere High Street versus Long Lane saga are clear. I raised the frustration of our villages in full council today. Many have been awaiting small road improvements for months and now I'm afraid they will just have to wait a bit longer.

MATTERS DISCUSSED AT THE PRESENT MEETING

Cllr Stone advised that following the departure of Mr P Sharpe CCC are restructuring but recruitment is proving unsuccessful.

Cllr Roberts mentioned that the matter of road clearance of detritus (mud/weeds, etc) had been discussed at SCDC and the Portfolio Holder for Environmental Health had informed that there were no funds available at present to undertake this type of work.

Cllr Stone asked if the Parish Council was willing to complete a personal performance appraisal he had drawn up. Cllr Roberts asked for confirmation that the contents of such a completed appraisal would not be used for party political purposes. Cllr Stone replied that this was strictly for his own use.

Cllr Stone left the meeting at 8.05 pm

 
 

Following Cllr Stone’s departure the meeting agreed that a verbal appraisal would be given at the November meeting.

Cllr Woods added that Cllr Stone was very efficient and always sought answers and/or solutions to every PC problem – the meeting agreed with this statement.

 

 

 

7.

AFFORDABLE HOUSING

 
 

Cllr Roberts is still to contact SCDC regarding a further inspection of the site behind the wall opposite Long Close.

Cllr Hawkins had discovered a further possible site near the Triangle and will ask if the trustees are willing for SCDC to make contact.

A reply from SCDC is awaited regarding the correct procedure for affordable housing projects.

Cllr Roberts

 

Cllr Hawkins

8.

TREES, GRASS AND HEDGES

 
 

Cllr Woods will be meeting a Tree contractor at the cemetery and Jackson’s Way on 21 October.

Cllr Woods

9.

PLANNING

 

9/A

MINUTES OF MEETING OF FOWLMERE PARISH COUNCIL PLANNING COMMITTEE HELD AT SCHOOL ROOM, UNITED REFORMED CHURCH on TUESDAY 10 OCTOBER 2006 at 7.30 pm

PRESENT: Cllr D Roberts (Chairman, Planning Committee), Cllr P Flynn, Cllr D Woods, Cllr M Bates, Cllr A Lucas, Mrs J Fletcher (Clerk)

1. Declaration of interest (if any)

Before discussion Cllr Roberts declared that if an application is later placed before South Cambridgeshire District Council she will approach any new information afresh.

2. S/1752/06/F – Extension, 30 Pipers Close – Mr & Mrs J Miller

The meeting agreed that the extension would be overbearing for neighbouring properties and an overdevelopment of the site. Although the PC would be sympathetic to some form of extension they felt that the present application is too excessive and therefore recommended refusal.

3. OTHER MATTERS and UPDATES

S/00497/05/CW - Proposed erection of buildings to accommodate the installation of ‘Autoclave waste management equipment plus associated office/visitor facilities – Land at Cambridge Pet Crematorium, A505 Cambridge.

Permission has been granted by Cambridgeshire County Council subject to 14 conditions.

Proposed variation of condition 1 of S/1356/94 (as amended by consent S/1676/99) to allow non-veterinary (i.e. human) clinical waste to be imported, stored and handled on site – Land at Cambridge Pet Crematorium, A505 Main Road, Thriplow.

Permission has been granted by Cambridgeshire County Council subject to 1 condition.

Cllr Roberts advised that the application submitted by The Chequers has been granted approval.

The meeting closed at 7.40 pm

 

9/B

Matters discussed at the current meeting

 
 

Appleacre

Cllr Roberts advised that approval had been given for the small store room and touring caravan plots.

SCDC had refused the two applications for a total of 12 permanent plots.

 

10.

BURIAL BOARD

 
 

Cemetery Extension

  • The position of the water pipe should be ascertained.
  • EDF Energy will be informed of the water pipe situation.

Chapel Repairs/Painting

Cllr Woods is still awaiting a quotation to repair the tower and fascias.

 

Clerk

Clerk

 

11.

FINANCE

 

11/A

Minutes of the meeting of Fowlmere Parish Council - Finance and General Purposes Committee held at the Dorothy Pluck Room, St Mary’s Church, Fowlmere on Tuesday 3 October, 2006 at 7-30 p.m.

Present: Cllr M Bates (Parish Council Chairman), Cllr D Woods (Chairman Finance), Cllr D Roberts, Cllr P Flynn, Cllr W Kohler

Apologies for Absence: Mrs J Fletcher (Clerk)

1 Minutes of the previous meeting
Had already been ratified at the July Parish Council meeting

2 Matters arising

There was nothing further to report on the 106 agreement. Cllr Roberts will continue to chase this up with Catriona Dunnett from SCDC Legal Department.

3 Financial position - update

Copies of the Balance sheet and Cashflow were distributed to Councillors.

Cllr Woods reported that the finances were in a healthy state.

She proposed to add a further line to the balance sheet under bank to show monies allocated to projects. This was agreed

4 Room Hire

The Clerk had written to the Church Treasurer and received an acknowledgement stating that the matter would be dealt with at their meeting on 20 September. No further response had been received and the Clerk will be asked to chase up this response.

5 Trees and Grass

Chris Wall is due to carry out the work already authorised.

Cllr Woods agreed to get prices for the tree work authorised by John Hellingsworth as follows:

Jackson’s Way

Maple – lift crown and remove lower feathered growth. Remove lower branches selectively and reduce ??? approximately 10%.

The Green area near Ison’s Close

Beech tree – remove lower branch which is almost touching No. 10 and reduce end ?? to clear roof of No. 10.

She would also get a price for the pollarding of the avenue of 14 trees at the cemetery back to the previous pollard position.

In addition she will ask Hardy Landscapes to include the small piece of grass in Ryecroft Lane to the grass cutting schedule.

Cllr Woods felt that it was now necessary to review any further tree work needed around the village. This was agreed unanimously and the Clerk will be asked to set up a time for any Councillor who wishes to attend.

6 Future Projects

Painting chapel doors/cemetery gates/repairing tower

Quotes received for painting. Still awaiting quote from Meads for repair to tower. Cllr woods will chase

 

Fire Engine Shed

Need to source builder to give estimates for the repair

Electricity Installation

Cllr Bates had spoken to Mr D Sheldrick re the water pipe at cemetery. Cllr Bates is in touch with the water board on this matter.

Village map

Cllr Woods had received information from the chairman of Harlton PC. Cllr Roberts will ascertain the price from SCDC. This will then be discussed at the next Finance meeting.

Village Hall

Cllrs Bates and Hawkins will attend the AGM on 4 October.

7. Other Matters

Audit

This has now been signed off and the appropriate notice posted on the Notice board.

8. Date of Next Meeting - To be confirmed

The meeting closed at 7.50 p.m.

 

11/B

Matters discussed at the present meeting

 
 

Room Hire – The clerk will chase a decision from the PCC.

Date of Meeting – The next Finance meeting is 9 January 2007

Clerk

11/C

Cheques signed at September meeting

Hardy Landscapes July cut £565.29

Village Web Designs Website license £101.00

Hardy Landscapes August cut £919.08

Mrs J Fletcher July & August salary £790.08

Mrs R Shaw August & Sept cut £ 80.00

Cambridge Water Cemetery rates £ 39.92

Cheques signed at October meeting

BT Charges to 30.9.06 £ 51.53

Moore Stephens Audit fees £152.75

Mrs J Fletcher Sept salary £395.04

BC Group Trust Round Moat cut £186.83

Hardy Landscapes Sept cut £919.08

Mrs R Shaw URC Grass cutting £ 40.00

 

12.

ROUND MOAT

 
 
  • Cllr Hawkins mentioned that he felt Cllr Lucas requires help with the Round Moat project.
  • Cllr Woods suggested the project be abandoned for the present thereby releasing allocated funds for other projects.
  • At the November meeting Cllr Lucas will be asked for a progress report after which a decision will be made on the future of this project.
  • BC Group Trust has requested advice on long-term work in the Moat – this will be discussed at the next meeting.

 

 

 

 

Cllr Lucas

13.

CORRESPONDENCE

 

 

Questionnaire received from Cambridgeshire Constabulary regarding Neighbourhood Policing together with a request for a representative for their new initiative.

This 10-page email will be forwarded to Cllr Woods who will report back at the November PC meeting.

Mike Cooper from CCC advised that the drain at the end of Ryecroft Lane has been cleared.

Letter from Bruno Curuk regarding flooding in Westfield Road since electricity cables were laid. A copy of the letter will be sent to Mike Cooper.

Traffic in Long Lane – Confirmation awaited that Cllr Bates has dealt with this matter.

Rachael Hibberd advised that the sky dish on her property has been removed.

 

Clerk

Cllr Woods

 

 

 

Clerk

 

Cllr Bates

14.

OTHER MATTERS

 
 

Village Hall

Cllr Hawkins attended the AGM and advised that all officers were re-elected.

 

Fire Engine Shed

Cllr Hawkins reported that one of the industrial units at the Butts had suggested a CCTV camera be installed on their building but pointing at the fire engine shed. This would provide security for both the shed and entrance to the industrial area. Cllr Hawkins will obtain two quotations for this.

HCV Survey

Another letter will be sent to CCC requesting survey results. A complete correspondence history will be included in the letter. This item will be on the November agenda.

Savile Way Green area

Cllr Flynn had been asked if something could be done regarding the weeds on this green area. The meeting advised that the PC does not arrange for the killing of weeds.

Remembrance Service

Cllr Woods stated that definite times should be requested from the British Legion to avoid the confusion that arose last year.

 

 

 

 

 

 

Cllr Hawkins

 

 

Clerk

 

 

 

 

 

 

Clerk

15.

CONFIRM DATES OF NEXT MEETINGS

Parish Council Tuesday, 21 November 2006

Parish Council Tuesday, 19 December 2006

Finance Meeting Tuesday, 9 January 2007

Remembrance Sunday service Sunday, 12 November 2006

 
 

The meeting closed at 8.50 pm

 
 

Clerk to the Parish Council: Julie Fletcher, 21 Ryecroft Lane, Fowlmere, SG8 7TT